About

Textbook Transformation Grants: Request for Proposals Rounds Ten and Eleven

For Courses in Spring 2018-Fall 2018

Issued July 2017


Overview

The Affordable Learning Georgia Textbook Transformation Grants are intended to:

  • Pilot different approaches in USG courses for textbook transformation including adoption, adaptation, and creation of Open Educational Resources (OER) and/or identification and adoption of materials already available in GALILEO and USG libraries, and/or identification and adoption of other no-cost digital materials.
  • Provide support to faculty, libraries, and their institutions to implement these approaches.
  • Lower the cost of college for students and contribute to their retention, progression, and graduation.

Note: The University of North Georgia Press is now available to assist you in the adaptation and creation of open educational resources. Please read their new list of services: UNG Press Services. If you wish to use UNG Press services, you may include that in your grant request. To get started with the UNG Press, please contact Corey Parson at corey.parson@ung.edu, and put “Textbook Transformation” in the subject line.

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Description of Awards

This RFP addresses two cycles of submission and review for which the same criteria apply.

Levels of Funding

Three levels of funding are available based on the scale of the project proposed:

  • Standard-Scale Transformation: Textbook transformation projects within one or more courses or sections with under 500 students enrolled on average per academic year total.
    • $10,800 maximum award
    • $5,000 maximum per team member
    • $800 for travel and overall project expenses
    • The $800 is a required part of the budget, ensuring that at least two team members can attend the Kickoff Meeting at Middle Georgia State University in Macon, GA.
  • Large-Scale Transformation: Textbook transformation projects within one or more courses or sections with 500 or more students enrolled on average per academic year total, or department-wide adoptions at a similarly large scale.
    • $30,000 maximum award
    • $5,000 maximum per team member
    • $800 for travel and overall project expenses
    • The $800 is a required part of the budget, ensuring that at least two team members can attend the Kickoff Meeting at Middle Georgia State University in Macon, GA.
  • Mini-Grants: Special projects targeted toward review, sustainability, and revisions. Mini-grants can support both individual and team projects. Mini-Grants have different deliverables and reporting guidelines than standard or large-scale Textbook Transformation Grants. For these rounds, there is one category of mini-grants intended for revision of previously-created open educational resources through Textbook Transformation Grants and the creation of new ancillary materials for existing grant-created resources.
    • $4,800 maximum award
    • $2,000 maximum per team member
    • $800 maximum for overall project expenses
    • Unlike standard-scale and large-scale transformations, this maximum of $800 is not a required element of the budget, but rather meant for the purchase of specific tools and software which would help with improving resources.

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Grant Categories

No- or Low-Cost-to-Students Learning Materials

Grants in this category address faculty replacing their existing textbook in a specific course with no-or-low-cost-to-students learning materials. No-Cost- and Low-cost to-Students Learning Materials can include but are not limited to the following:

  • Adoption, adaptation, and/or creation of Open Textbooks, Open Courseware, and/or other Open Educational Resources.
    • Peer review of newly-created materials is available through the UNG Press and the price of the peer review process can be integrated into grant budgets. To get started with the UNG Press, please contact Corey Parson at corey.parson@ung.edu, and put “Textbook Transformation” in the subject line.
  • Adoption of materials already available in GALILEO and USG libraries.
  • Low-cost or open homework and adaptive platforms to accompany affordable learning materials, such as OpenStax Tutor Beta, WebAssign, Lumen Learning OHM, and Sapling Learning.
    • Costs to students such as online homework or courseware should not exceed $35.00 total per course.
  • Any of these in combination.

Projects using OpenStax Textbooks can designate this in the application. OpenStax will contact each team implementing their materials and provide assistance throughout the project with their textbooks.

Specific Core Curriculum Courses

Affordable Learning Georgia aims to have as many OER and no- or low-cost resource implementations in USG Core Curriculum courses as possible, addressing the highest amount of impact throughout the state by both the initial implementation of resources and the example set by the project team for other institutions to learn from and adopt.

Grants in this category address the following courses, which are within the USG Core Curriculum but have not had a Textbook Transformation Grant or eCore implementation:

Note: This category does not address Area B of the Core Curriculum, Institutional Options, in order to target statewide impact.

Astronomy of the Solar System
British Literature (one course)
British Literature I
British Literature II
Computer Science II
Domestic Issues
Drawing I
Drawing II
Elementary German I
Elementary German II
Elementary Greek I
Elementary Greek II
Elementary Italian I
Elementary Italian II
Elementary Latin I
Elementary Latin II
Elementary Portuguese I
Elementary Portuguese II
Geographic Perspectives on Multiculturalism in the U.S.
Global Issues
Introduction to Archaeology
Introduction to Comparative Politics
Introduction to Cultural Diversity
Introduction to Ethics
Introduction to Landforms

Introduction to Marriage and Family
Introduction to Philosophy of Art
Introduction to Physical Anthropology
Introduction to Physical Geography
Introduction to Political Science
Introduction to Public Administration
Introduction to Social Anthropology
Introduction to the Universe
Introductory Chemistry (one course)
Introductory Chemistry I
Introductory Chemistry II
Introductory Geosciences II
Physical Science I
Physical Science II
Principles of Accounting I
Principles of Accounting II
State and Local Government
Stellar and Galactic Astronomy
Support for Mathematical Modeling
Survey of Western Civilization (one course)
Survey of Western Civilization I
Survey of Western Civilization II
Survey of Western Civilization III
Survey of World History III
Three Dimensional Design
Two Dimensional Design

Mini-Grant: OER Revisions and Ancillary Materials Creation

Affordable Learning Georgia aims to support the sustainability of previous Textbook Transformation Grants implementations through substantial improvements and adaptations of created open educational resources or the creation of new ancillary materials for ALG-funded OER. Individuals or teams who would like to apply for an OER Revisions or Ancillary Materials Creation Mini-Grant do not need to be the original creators of the resource(s). While we welcome original authors to revise their original materials, the nature of open licenses allows for the revision and remixing of OER materials by anyone as long as the terms of the license are adhered to.

The final deliverable for this category is the revised or newly-created materials as proposed in the application, which will be hosted through GALILEO Open Learning Materials. All revised or newly-created materials will be made available to the public under a Creative Commons Attribution License (CC-BY), unless the original materials were under a more restrictive license such as the inclusion of SA (Share-Alike) or NC (Non-Commercial).

For the purposes of this grant, we define revision as the major adaptation and/or improvement of a resource through updates for accuracy, accessibility, clarity, design, and formatting. We define ancillary materials as any materials created to substantially support the instruction of a course using an existing open educational resource(s).

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Required Activities

Standard-Scale and Large-Scale Grants

Expected activities for standard-scale and large-scale Textbook Transformation Grants include training in the chosen project resources, open licensing as necessary, any textbook creation or adaptation required, and course redesign as necessary for the transformation.

Other required activities:

  • Institutional sign-off on Service Level Agreement (SLA) provided by the University System Office, using the project proposal as a statement of work
  • Institutional invoice to USG along with the signed SLA in order for funds to be disbursed
  • Attendance by at least two team members at a required kick-off training/implementation meeting
  • Completion of project status report for every semester of the implementation
  • Completion of a final project report, including provision of data on impact on student success and a course schedule with resource links
  • New works must be created under a Creative Commons Attribution License (CC-BY), with exceptions for modifications of materials with a more restrictive open license, and will be made accessible to the public through the GALILEO Open Learning Materials repository. This requirement does not include proprietary features of authoring platforms.
  • Participation as needed in ALG-related communications, including post-project surveys.
OER Revisions and Ancillary Materials Creation Mini-Grants
  • Institutional sign-off on Service Level Agreement (SLA) provided by the University System Office, using the project proposal as a statement of work
  • Institutional invoice to USG along with the signed SLA in order for funds to be disbursed
  • Completion of proposed materials
  • New works must be created under a Creative Commons Attribution License (CC-BY), with exceptions for modifications of materials with a more restrictive open license, and will be made accessible to the public through the GALILEO Open Learning Materials repository.
  • Participation as needed in ALG-related communications.
Application Process

For Standard-Scale and Large-Scale projects, The Georgia Institute of Technology’s Center for 21st Century Universities (C21U) assists with the review process, working with a team of reviewers selected by ALG who will evaluate the projects in a peer-review process using an evaluation rubric. The peer-review process is followed by a final administrative review by ALG.

Proposals will be evaluated on the feasibility and reasonableness of the action plan and adherence to the proposal guidelines, as weighted in the rubric. Follow-up questions or interviews may be requested of applicants. Please note that awardees’ applications will be made available to all USG institutions.

For Standard-Scale and Large-Scale projects, team members will participate in facilitated project initiation processes, including a required in-person meeting (see Timeline) to kick-off project implementation and review processes, timelines, and training on content as needed for grant category. Teams will complete semester status report forms online and a final written report, to include requested measures of impact on student success and experience as well as any other elements provided in final report template. Teams will be expected to be available for information sharing about their experience in future ALG information sessions, in the ALG newsletter and other publications, on the ALG website, and in related presentations and materials.

For mini-grants, applications are reviewed by ALG administrators.

Institutional sponsors will be responsible for fund disbursement, including expense and travel reimbursement. Budgets will be supported by state funds and therefore institutions spending project money must ensure compliance with state, BOR, and institutional policies and procedures.

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Proposal Submission

For standard-scale and large-scale Textbook Transformation Grants, all proposals must be submitted via Georgia Tech’s CompetitionSpace at:

https://gatech.infoready4.com/CompetitionSpace/#competitionDetail/1762037

Once a user account is established, submissions may be worked on in the system and saved until complete and ready for submission.

For mini-grants, all proposals must be submitted via this Google Form:

Mini-Grant Application Form

Documents for Standard and Large-Scale Proposal Submission

Proposal Submission Form: Word Version
Submitters should copy and paste their final draft into the online form for submission. The only way to submit the proposal is through the online form.

Evaluation Rubric
Submitters can use the rubric to review their proposals to be sure all required elements are in place.

The submission process includes the following required elements:

  • Completed Online Application
  • Letter of support, attached to the online application as an additional file
    • This letter must be provided from the sponsoring area (unit, office, department, school, library, campus office of the Vice President for Academic Affairs etc.) that will be responsible for receipt and distribution of funding.
    • For multi-institutional teams, letters of support must come from each institution’s sponsoring area.
    • For multiple letters, please put all letters into one PDF file.
    • For Standard-Scale and Large-Scale projects, letters must reference the sustainability of the project.

The Word Version of the submission form is there to provide you with additional guidance and act as a backup for the online form.

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Timeline

  • July 2017: Release of RFP for Rounds Ten and Eleven
Round Ten
  • August-September 2017: Applications submitted
  • September 29, 2017: Round Ten Deadline for applications
  • October 2-16, 2017: Peer Reviews
  • October 17-24, 2017: Administrative Reviews
  • October 25, 2017: Notification Date
  • November 6, 2017: Kickoff Meeting
Round Eleven
  • August 2017 - January 2018: Applications submitted
  • January 22, 2018: Round Eleven Deadline for applications
  • January 23 – February 6, 2018: Peer Reviews
  • February 7-14, 2018: Administrative Reviews
  • February 15, 2018: Notification Date
  • February 26, 2018: Kickoff Meeting

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Funding Details

Textbook Transformation Grants do not work the same as federal or other external grants. They are an allocation from the University System of Georgia to the institution in order to get the work on the application completed. Funds can cover faculty and staff time, including course release time, overload pay, and replacement coverage. Funds can also cover project expenses, including related department needs and travel expenses.

This funding structure, facilitated by a Service Level Agreement, allows for flexibility between institutions. Funding procedures largely rely on your institution so long as spending meets state guidelines. The proposing team must coordinate as necessary with their departments and institutional sponsors to determine how to handle the distribution. All Textbook Transformation Grants should not cover indirect costs, as they are not external grants nor stipends to individual faculty.

For standard-scale and large-scale Textbook Transformation Grants, $800 must be specifically designated in the budget for at least two team members to attend the required in-person kickoff meeting, and the remaining amount in this $800 can be used on overall project expenses such as supplies, other travel, or technology.

Funding will be released to the sponsoring institutional office in two parts: 50% on return of the USG-drafted Service Level Agreement (SLA) with the original or modified proposal serving as the statement of work, and 50% on submission of the final report. For mini-grants, the second 50% is awarded on submission of the created and/or revised materials as proposed.

For standard-scale and large-scale Textbook Transformation Grants, proposals must involve teams of at least 2 of any of the following: faculty instructors, faculty librarians, instructional designers, subject matter experts, editors, graphic designers, or others as needed. Mini-grants do not have a minimum team member requirement and can support individual projects.

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Webinars for Review

Webinars will be held for a general introduction to the application process and Q&A.

Monday, August 7, 2017, 10:00am

View Archive

Tuesday, September 5, 2017, 10:00am

Register For September Webinar

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